Data You Give Us Directly
Search Queries
When you type a name or location into one of the search tools on our site, that input goes straight to the third-party provider that runs the search. They process it and return results. We do not store or log the search terms you enter on our end.
Messages and Contact Submissions
If you send us an email or fill out a contact form, we keep that message so we can reply. Your message stays within our team. We will not share it with anyone outside our organization unless a legal obligation requires it.
Do not send court filings, certified-copy requests, payments, or official records requests to this private site. Yamhill County Circuit Court records requests belong with the Circuit Court Records Department or Oregon Judicial Department process, while County Clerk recordings and marriage-license records belong with Yamhill County Clerk, Records & Elections.
Data We Gather Automatically
Every time a page on this site loads, our servers pick up some technical details about the visit:
- The IP address assigned to your device
- Which browser you are using and its version
- Your device type and operating system
- The pages you visited and how long you stayed on each
- The site that sent you here, if any
- Timestamps for each page view
Cookies
We use cookies on this site. These are small files stored on your device that let us see how visitors use the site - which pages get the most traffic and where people tend to drop off. Your browser settings let you block cookies whenever you want. Some parts of the site may behave differently if you do.
What We Do With This Data
- Keeping the site up, running, and loading quickly
- Sending your search requests to the right partner service
- Figuring out which pages people find useful and which need work
- Tracking down and fixing technical issues
- Showing ads that may line up with your interests
Links to Other Websites
Throughout the site we link to court portals, government agency pages, legal aid groups, and third-party search tools. For Yamhill County, those links may include Oregon Judicial Department records tools, the Yamhill County Circuit Court, the Yamhill County Clerk, and sheriff records resources. Clicking any of those links takes you off our site. At that point, their privacy policy governs your visit. Read it before sharing any personal details.
Certain advertising partners may track your activity across sites to show targeted ads. That tracking runs on their systems, not ours.
Who Might See Your Data
We do not sell personal data. Some information may end up with:
- Search partners that handle queries you run on our site
- Analytics services we use to track traffic and performance
- Ad networks that place ads on our pages
- Law enforcement, courts, or government bodies when a valid legal order requires it
How We Protect Your Data
We follow standard security practices to safeguard the data we collect. Oregon court and public-record privacy rules also limit what should appear in public-facing official records. ORS 419A.255 restricts juvenile court record access, Oregon court rules such as UTCR 2.100 and 2.110 require personal identifying information to be segregated or protected in court filings, and Oregon's consumer privacy provisions are codified at ORS 646A.570 to 646A.589. But nothing connected to the internet is bulletproof. We do what we can to keep your information secure, though we cannot promise a breach will never happen.
Users Under 18
This site is meant for adults. We do not knowingly gather personal information from anyone under 18. Oregon juvenile court records also have special disclosure limits under ORS 419A.255, and OJD excludes juvenile records from free public search. If a verified request shows that a minor has shared data with us, we will delete it.
Your Data Rights
- Ask for a copy of what we have on file about you
- Have us fix information that is wrong
- Request that we erase your data
- Opt out of certain kinds of data processing
These rights concern data held by this private website. Official Yamhill County records follow Oregon public records law, including ORS 192.314 for inspection rights and ORS 192.324 and 192.329 for fee and request-response procedures, plus court-specific confidentiality rules.
Updates to This Policy
We may change this privacy policy down the road. When we do, the updated version goes up on this page with a new effective date. Check back if you want to keep tabs on how we handle your information.